Croft Ambrey Running Club Privacy Policy

This is the privacy notice of Croft Ambrey Running Club. In this document, “we”, “our”, or “us” refer to Croft Ambrey Running Club.
Our policy complies with UK law accordingly implemented, including that required by the EU General Data Protection Regulation (GDPR).

Collection of Information.

Personal information is collected in different ways by Croft Ambrey Running Club. This is detailed below:

1. Directly by the Club on paper form or on the croftambreyrunningclub.co.uk website.
When you join Croft Ambrey Running Club we record the following data: Name, gender, date of birth, address, email address and phone number.
2. Via the Croftambreyrunningclub.co.uk website
We provide a “contact us” service on the CroftAmbreyrunningclub.co.uk website. When you use this facility we record the following data: Name and email address.
We provide a subscription service for members of the website. When you subscribe to this service we record the following data: Name and email address.

When you enter the Shobdon Wood Race we record the following data: Name, gender, date of birth, address, email address, phone number, t-shirt size.
This information is provided by entrycentral.com. To view their privacy policy please visit their website www.entrycentral.com

Our website allows you to post comments which can be read, copied, downloaded, or used by other people.
In posting personal information, it is up to you to satisfy yourself about the privacy level of every person who might use it.

We do not specifically use this information except to allow it to be displayed or shared.
We do store it, and we reserve a right to use it in the future in any way we decide.
Once your information enters the public domain, we have no control over what any individual third party may do with it. We accept no responsibility for their actions at any time.
Provided your request is reasonable and there is no legal basis for us to retain it, then at our discretion we may agree to your request to delete personal information that you have posted. You can make a request by emailing membership@croftambreyrunningclub.co.uk

Information Disclosure
We will not share your data with any third parties unless we have your express permission.
When you join Croft Ambrey Running Club you are giving permission for your information to be shared with England Athletics as detailed below.
Personal information is shared with Croft Ambrey Running Club Officers as detailed below.

How personal information is used by Croft Ambrey Running Club.
Personal data collected by Croft Ambrey Running Club will be used and recorded in accordance with the Data Protection Act (1998) and this privacy policy. Personal data will be retained by the Croft Ambrey Running Club Committtee members holding the following positions: Club Chairman, Membership Secretary, Treasurer, Male & Female race captains, Coach Mike and Coach Mark
Croft Ambrey Running Club does not collect personal information when you access the website homepage and browse the web site contents.

1. When you become a member of or renew your membership with Croft Ambrey Running Club you will automatically be registered as a member of England Athletics. We will provide England Athletics with your personal data, which will include your name, date of birth, gender, email address, address, telephone number which they will use to enable access to an online portal for you (called myAthletics). England Athletics will contact you to invite you to sign into and update your MyAthletics portal (which, amongst other things, allows you to set and amend your privacy settings). If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics, please contact dataprotection@englandathletics.org.” By becoming a member you are giving permission for your photo to be taken at club events and races where you are representing the club. These images can be displayed on the website, club Facebook and Flikr pages and for promotion of Croft Ambrey Events.

2. Your name, email address and date of birth are used to send information about club training, club events, new posts on the website and to work out entry details for races.

3. Using the ‘contact us’ function on the website.
When you contact us, through our website or by e-mail, we collect the data you have given to us in order to reply with the information you need.
We keep personally identifiable information associated with your message, such as your name and email address so as to be able to track our communications with you to provide a high quality service.

4. Our website allows you to post comments which can be read, copied, downloaded, or used by other people.
In posting personal information, it is up to you to satisfy yourself about the privacy level of every person who might use it.
We do not specifically use this information except to allow it to be displayed or shared.
We do store it, and we reserve a right to use it in the future in any way we decide.
Once your information enters the public domain, we have no control over what any individual third party may do with it. We accept no responsibility for their actions at any time.
Provided your request is reasonable and there is no legal basis for us to retain it, then at our discretion we may agree to your request to delete personal information that you have posted. You can make a request by emailing membership@croftambreyrunningclub.co.uk

We will not disclose your personal details to third parties, unless you have given your prior permission. When sending out group emails we will always use the bcc function so that your email address will not be visible to other recipients of the email.

Retention period for personal data
Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:
to provide you with the information as already described;
to comply with other law, including for the period demanded by our tax authorities;
to support a claim or defence in court.

If you are a member of Croft Ambrey Running Club, we will hold your personal information on our systems until you inform us that you no longer wish to be a member of the Club and request that your information is no longer held in our records.
If you have entered Shobdon Wood Race we will hold your personal information details until the next Shobdon Wood Race approximately 12 months later. We will use this information to contact you to invite you to enter the race again. Your information will not be used for any purpose other than this and will be deleted from our records if you do not enter the race for a second time.

Information relating to your method of payment on the website
Payment information is never taken by us or transferred to us either through our website or otherwise. No one from Croft Ambrey Running Club has access to this information.
At the point of payment, you are transferred to a secure page on the website of PayPal. That page may be branded to look like a page on our website, but it is not controlled by us.

Cookies
The Croftambreyrunningclub.co.uk website uses Cookies. Cookies are files containing information about visitors to a web site (e.g. user name and preferences). This information is provided by the user during the first visit to a web site server. The server records this information in a text file and stores this file on the visitor’s hard drive. When the visitor accesses the same web site again the server looks for the cookie and configures itself based on the information provided.
If you continue to use the Croftambreyrunningclub.co.uk website, we assume that you are happy to receive all cookies.
Security
If you send emails to Croft Ambrey Running Club, you should note that the security of Internet email is uncertain. If you send sensitive or confidential email messages, which are not encrypted you accept the risk of possible lack of confidentiality over the Internet.

Access to your information
You have the right to request a copy of the personal details that Croft Ambrey Running Club holds about you and to have any alterations or inaccuracies amended. Please email membership@croftambreyrunningclub.co.uk if you would like to request this information.
Links from Croft Ambrey Running Club website to other websites.

You may find links to third parties or other web sites within www.croftambreyrunningclub.co.uk Croft Ambrey Running Club does not control the content of these links and they will not necessarily represent the views or opinions of Croft Ambrey Running Club. Croft Ambrey Running Club cannot accept any responsibility for the content of such links. Please adhere to the privacy policy of the external web site if they have one.
You do not have to ask permission to link directly to pages hosted on this site.

Personal identifiers from your browsing activity
Requests by your web browser to our servers for web pages and other content on our website are recorded.
We record information such as your geographical location, your Internet service provider and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution.
We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you.
If combined with other information we know about you from previous visits, the data possibly could be used to identify you personally, even if you are not signed in to our website.

Data from the website may be processed outside the European Union
Our website is hosted in the UK.
We may also use outsourced services in countries outside the European Union from time to time in other aspects of our business.
Accordingly data obtained within the UK or any other country could be processed outside the European Union.

Use of site by children
We do not sell products or provide services for purchase by children, nor do we market to children.
If you are under 18, you may use our website only with consent from a parent or guardian.

Compliance with the law
Our privacy policy has been compiled so as to comply with the law of every country or legal jurisdiction in which we aim to do business. If you think it fails to satisfy the law of your jurisdiction, we should like to hear from you.
However, ultimately it is your choice as to whether you wish to use our website.

Review of this privacy policy
We may update this privacy notice from time to time as necessary. The terms that apply to you are those posted here on our website on the day you use our website. We advise you to print a copy for your records.

If you have any question regarding our privacy policy, please email membership@croftambreyrunningclub.co.uk